02 Aug 2018

USING TECHNOLOGY TO MANAGE YOUR TIME

The most common complaint against technology and the Internet age is that they are time-sinks that affect productivity and quality of life. Indeed, it is not rarely that we find ourselves lost in the jungle of hyperlinks and distractions, in a task that started out as being focused, specific and time bound. However, it’s no secret that technology can help keep workers on task and improve their time management skills — just imagine the length of time it used to take to send a message to someone via postal service, versus the now-instant gratification of email. But as you attempt to uncover the importance of technology on time management, you must also examine ways to make sure the technology doesn’t get in your way.

Time is a fixed resource and no matter what you do, you can’t change that. There are only 52 weeks in a year, 7 days in a week, 24 hours in a day and 60 minutes in an hour. There is nothing you can do that will alter that. Yet, most people have an almost unlimited list of things they want to do with their time. Hence it is unlikely that you will be able to do everything you would like to.

This means that you need to ensure you use your time wisely. You have to increase your productivity so that you can perform more in your limited available time, you can’t skimp and do a rushed job, because ultimately you will pay for it if you have to redo the work. Some people can rightly call themselves time management gurus people like Mark Forster who wrote the book “Get Everything Done” is one while some are not.

Here are some tips that will help you manage your time well

Use of an Online Calender: An online calendar can help you keep track of your own appointments and can also help you schedule and coordinate meetings with others an added benefit is that whether you’re checking your appointments from your desktop computer, your smartphone, or your tablet, you’ll be able to track your schedule anytime, anywhere.

Consider using a web-based applications to share documents and collaborate on projects. Each member of your project team can see the changes and comments made by others. You can also be sure you’re all seeing the same document, without the hassle of sending multiple copies of the same document via e-mail. If you have a tablet, you can use it to catch up with work on the go. Read over your meeting notes while you’re waiting for an appointment; check your e-mail at the bus stop or train station; review digital textbooks as you sip on a latte at the cafe. If you teach online, you may also be able to check in on your course.

Consider taking a walk or sitting outside near your office. Being outdoors has been shown to encourage sharper thinking and spikes in creativity. Plus, with the right wireless solutions, working outside can be just as easy as working at your desk. Work on your mobile phone or bring a laptop and connect to your office wireless network for portability and productivity.
In the end, managing your time so that you can be more productive is not just about getting more work done. When you manage your work schedule effectively, it means you have more time to spend outside of work not thinking about what’s coming up at the office. Good time management skills can actually lead to a happier life. When you let technology help you along the way, it will be much easier.
Article by: Busayo Tomoh

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